OSHA Injury and Illness Recordkeeping: Key Deadlines & Requirements for 2025

Keeping up with OSHA’s recordkeeping and reporting requirements is essential for businesses to stay compliant and protect workers. With key deadlines approaching, now is the perfect time to ensure your workplace is on track. Here’s what you need to know about OSHA’s 300, 300A, and 301 forms, along with important reporting requirements.

OSHA 300A Posting Deadline: February 1, 2025

If your business is required to maintain OSHA injury and illness records, the OSHA Form 300A (Summary of Work-Related Injuries and Illnesses) must be posted in a visible location at your workplace by February 1, 2025. It should remain posted until April 30, 2025. This form summarizes the previous year’s work-related injuries and illnesses and must be accessible to employees.

• Need the form? Download it here: OSHA Forms 300, 300A, and 301
• Looking for guidance? Check OSHA’s official instructions: OSHA Recordkeeping

Electronic Submission Deadline: March 2, 2025

Certain employers are required to submit their 300A data electronically through OSHA’s Injury Tracking Application (ITA).

• Who must submit electronically?
  • Establishments with 250+ employees that must keep OSHA records.
  • Establishments in high-hazard industries with 20-249 employees (see if your industry qualifies: High-Hazard NAICS Codes).
• Where to submit?
  • Use OSHA’s ITA portal: Injury Tracking Application

Serious Injury & Fatality Reporting Requirements

In addition to recordkeeping, employers must report certain incidents directly to OSHA:

• Workplace fatality? Report within 8 hours.
• Severe injuries (amputation, loss of an eye, or hospitalization)? Report within 24 hours.
• Report incidents here: OSHA Injury Reporting

Are You Exempt?

Not all businesses are required to maintain OSHA 300 and 300A forms. Exempt industries are typically lower-risk and can check their status here: Exempt Business List.

How to Calculate Your Incident Rate

OSHA requires businesses to track their Injury and Illness Incident Rate (IIR). You can calculate your rate using the formula found in OSHA’s Recordkeeping Forms Package (PDF).

Final Thoughts

Staying compliant with OSHA’s recordkeeping and reporting rules isn’t just about avoiding fines—it’s about creating a safer workplace for your team. Mark these key deadlines, ensure your records are accurate, and don’t hesitate to check OSHA’s website for additional guidance.

For more details and resources, visit: OSHA Recordkeeping.

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